Accounting data entry application can be the
financial hub of your company. You use it to keep accurate financial records and perform
tasks such as:
- Creating and sending Invoices
- Creating Quotes and Estimates
- Recording Expenses
- Completing Tax Returns
- Checking Cash Flow or Profit and Loss
- Creating Budgets and Forecasts
To use desktop Accounting data entry application,
you must install it on your computer and run it there. All the data relating to your
accounts is also stored on your computer.
Cloud Accounting data entry application runs on the internet. There’s nothing to install
on your computer. To access the application , you visit a website and sign in with your
username and password. This means you can use cloud Accounting data entry application
from virtually any device with a connection to the internet (including tablets and
Kalcybooks Accounting data entry application is
designed to be user-friendly, particularly it is aimed at smaller businesses. It may
take a while to get familiar with how it works, and perhaps with a few accounting terms,
but you should not need specialist accounting expertise.
The majority of businesses, even the very
smallest, use some form of Accounting data entry application. While it’s still perfectly
valid to run your business accounts on paper or using Excel, there may be advantages to
switching to dedicated application. For instance:
Save time. Accounting data entry application can automate many tasks you perform by
hand, like checking bank statements or sending late payment reminders.
Make better decisions. Accounting data entry application gives you easier access to
information that actually means something, so you can use it to make decisions based on
Fewer headaches. Good Accounting data entry application will help you meet HM Revenue &
Customs (HMRC) requirements and keep you up to date as legislation changes. And, if
you’re ever selected for an HMRC audit, you’ll have good records to show.
The cost is more manageable. You usually
pay a monthly fee for cloud Accounting data entry application. This doesn’t necessarily
make it cheaper than paying a one-off fee for desktop application, but it does allow you
to spread the cost.
You can use it anywhere. Because you access the application over the internet,
you can sign in anywhere there’s an internet connection. You can also switch between
computers and still see the same, up-to-date information.
There are fewer management overheads. With no need to install software onto a
computer or server, there’s no need to keep it updated, either. The software provider
will take care of this, as well as providing support and handling backups
Using Kalcybooks lets you track incoming and
outgoing money and organize your books. With Kalcybooks application, you can automate
your recordkeeping responsibilities, then hand over your books to an accountant for the
more complicated accounting requirements, such as tax preparation
When transactions take place, you increase one
account and decrease another account in your books to reflect the transaction. The
purpose of “debiting” and “crediting” accounts is to increase one account and decrease
Debits increase asset and expense accounts. And, debits decrease liability, equity, and
revenue accounts. Credits do just the opposite.
Credits increase liability, equity, and revenue accounts. And, they decrease asset and
If you use the accrual accounting system, you will
deal with accounts payable and receivable.
Accounts payable is the money you owe to vendors, or a liability. Record accounts
payable when you purchase something without paying right away.
Accounts receivable is money owed to your business, or an asset. Record accounts
receivable in your books when customers purchase something on credit.
No, Kalcybooks accounting application only
requires a browser and a constant internet connection to handle your accounting. There
is no application to be downloaded or settings on your computer to be changed
whatsoever. You simply open up the Kalcybooks Accounting data entry application’s
website in your browser, and off you go
If you are an accountant or bookkeeper then yes.
🙂 Jokes aside, the answer is no. Like we mentioned before, this application was
developed with non-accountants in mind, so using it shouldn’t be a problem at all.
Yes, you can, just give him/her access to your
account and you can start working together. Thus, you can speed up the work and make tax
preparation and filing faster and easier.
You can transfer your books from any application
to Kalcybooks. You have two options: you can either save everything in a CSV format and
import the data to the Accounting data entry application or, if the old software is
cloud-based and you want to continue using it, you can integrate it into the new
application. The latter solution is especially recommended considering that
1)It takes less time
2)Your bookkeeping will be at two places at the same time
increasing the safety of your data
3)That data will be synced between the two
software so if you have to go back to the old one for some reason, you will find
everything at its place.
Yes, Kalcybooks Accounting data entry application
are perfectly safe and secure. In fact, storing your data in the cloud is even safer
than having them on your computer where they can be lost forever due to system crash or
external damage. Furthermore, your data is constantly backed up at the end of each day,
and they are encrypted in the same sophisticated way as online banking data.
Of course! In fact, we encourage you to save your
data in CSV format from time to time just to be sure. Thus, you can have a backup on
your computer and you can send said backup, complete with all of your data, to your
accountant. Although giving him/her access to your account is an easier solution, but if
he/she insists receiving your data in CSV, who are we to judge him/her.
Yes, it can, and in many ways. First of all, like
we mentioned before, Kalcybooks Accounting data entry application prepare business
reports without intervention, meaning that they are automatically calculated from your
incomes and expenses.
The reason is simple: because free application
providers often catch you by charging a hefty fee for features that are essential for
accounting. We think that it is better to pay a monthly subscription fee and have all
the features you need than having a free of charge application, but ending up paying
more for additional features. Moreover, you are never tied to one software: if you find
a solution with better pricing, but with the same features, you can always terminate
your account and move to a new one by exporting your data.
Take into consideration the scale of your
business, how many employees you have, whether or not you are a sole proprietor, which
features you will need to smoothly run your business, and, of course, which one you can
afford., then you know what you have to do: subscribe and enjoy.
Absolutely! Kalcybooks offers a 30-day long trial
period during which you can get to know the product. If you don’t like the application,
you can just cancel the subscription, but if you are convinced, go ahead and subscribe.
Oh, and don’t worry, once you have subscribed, you can use the application for free
until the original expiration date of the trial.
You get all the help you need – whether you just
started using the application or you are already a pro.
Aside from the usual support – like email, live
chat and phone support – you can read and watch tutorials, ask a question in the
community forums, attend events and webinars organized by the company, or read a FAQ
like the one you are currently reading.